So you have already filled out the application form and collected all the documents. What’s next? It’s time to make an appointment at the office at the Department of Foreigners.
You can apply for the Temporary Residence Permit in 2* different ways:
*Previously, it was possible to submit applications in person after prior arrangements and register appointment slots via the inPOL system.
Important update: As of 7 November 2025, the appointment calendar has been disabled and in-person submissions are no longer possible.
1. Via Registry Office
It may happen that due to a large number of applicants, you may not be able to book an appointment at the Department of Foreigners. In this case, you can submit documents to the Registry Office (3/5 Marszałkowska St., 00-624 Warsaw). It will be possible after arranging specific date in online calendar.
how to book an appointment
- log into the booking form using e-banking (PL: bankowość elektroniczna) or a trusted profile (PL: profil zaufany).
- select: Wydział Spraw Cudzoziemców, Marszałkowska 3/5 in Location section and: A biuro podawcze do 8 spraw in Case section.
- chose appointment date in the calendar on the right side of the website
Important: Registry Office is just a submission point, so no one will verify your documents or put a stamp in the passport. We recommend taking an extra copy of the first page of the application with you and asking the clerk to stamp it. This will be a proof that you submitted your application. Approximately 3-4 months after submitting your application, you will receive an invitation for a fingerprinting meeting by post and in the inPOL system.
Useful links:
2. By Post (Poczta Polska services)
You may send your documents by post (PL: Poczta Polska) using registered letter with confirmation of delivery (PL: list polecony z potwierdzeniem odbioru)
Postal form
Here you can download instruction of filling in the postal form
Important: Be sure to keep the confirmation of sending as proof that you have submitted your application.
Addressing your envelope
Mazowiecki Urząd Wojewódzki – Wydział Spraw Cudzoziemców
ul. Marszałkowska 3/5
00-624 Warszawa
Documents to include
It is advised to send only the necessary documents to start the process such as:
- 2 applications (one from inPOL, one from MOS)
- 2 copies of your passport,
- 4 photos of you,
- and stamp duty receipt
The rest of supporting documents can be submitted at the fingerprinting meeting, to which you will be invited in 5-6 months. An invitation letter will be sent by post and will also appear in the inPOL system. Please check regularly, as you will have only 7 days from the date of receiving the invitation letter from the Post Office to submit your fingerprints.
You can find more information about the procedure here.
