Updated on December 9, 2025
So you have already filled out the application form and collected all the documents. What’s next? It’s time to make an appointment at the office at the Department of Foreigners.
As of 7 November 2025, in-person submissions are no longer possible. The inPOL appointment calendar has been deactivated, and applications can no longer be submitted on site by prior arrangement.
Below, we present the current options. Please note that they may change after the digitalization of the TRC procedure and the introduction of the upgraded MOS system planned for late January/February 2026.
If you intend to apply for a TRC in 2026, please follow the official WSC Migrant website for updates.
1. Registry Office
Submission via the registry office (PL: biuro podawcze) in the Department of Foreigners at 3/5 Marszałkowska St. is possible only after arranging a specific date in the online calendar.
how to book an appointment at the registry office
- log into the booking form using e-banking (PL: bankowość elektroniczna) or a trusted profile (PL: profil zaufany).
- select: Wydział Spraw Cudzoziemców, Marszałkowska 3/5 in Location section and: A biuro podawcze do 8 spraw in Case section.
- chose appointment date in the calendar on the right side of the website
Important: Registry Office is just a submission point, so no one will verify your documents or put a stamp in the passport. We recommend taking an extra copy of the first page of the application with you and asking the clerk to stamp it. This will be a proof that you submitted your application. Approximately 3-4 months after submitting your application, you will receive an invitation for a fingerprinting meeting by post, email or text message.
Useful links:
2. By Post (Poczta Polska services)
You may send your documents by post (PL: Poczta Polska) using priority, registered letter with confirmation of delivery (PL: list polecony z potwierdzeniem odbioru, priorytet) to:
MAZOWIECKI URZĄD WOJEWÓDZKI – WYDZIAŁ SPRAW CUDZOZIEMCÓW
UL. MARSZAŁKOWSKA 3/5
00-624 WARSZAWA
Here you can download instruction of filling in the postal form :
- the white postal slip (PDF PL/EN) – be sure to keep it as proof that you have submitted your application
- the yellow postal slip (PNG PL/EN) – attach it to the back of the envelope. The Department of Foreigners will send it back to you after receiving your application.
Please send only the basic set of documents required to strat the procedure:
- the application form generated and printed out from the MOS system
- 1 copy of your passport (all pages containing your personal information and visas/entry-exit stamps)
- 2 recent passport-format photos
- stamp duty receipt
The remaining supporting documents can be submitted at the fingerprinting meeting, to which you will be invited in 5-6 months. An invitation will be sent by post, email or the text message. You will have only 7 days from the date of receiving the invitation to submit your fingerprints – so please double-check your contact details in the MOS system.
You can find more information about the procedure here.
The information provided on this website is for informational purposes only and does not constitute legal advice. Our website may contain links to external resources; Welcome Point is not responsible for the content or operation of any such external content or websites.
