{"id":10121,"date":"2023-02-10T10:00:49","date_gmt":"2023-02-10T09:00:49","guid":{"rendered":"https:\/\/welcome.uw.edu.pl\/?page_id=10121"},"modified":"2026-03-10T16:33:30","modified_gmt":"2026-03-10T15:33:30","slug":"employee-card-e-mail-service","status":"publish","type":"page","link":"https:\/\/welcome.uw.edu.pl\/wp\/?page_id=10121","title":{"rendered":"University Email &#038; E-services"},"content":{"rendered":"<h3>Employee cards<\/h3>\n<p><strong>ACADEMIC TEACHERS<\/strong><\/p>\n<p>Academic teachers may apply for an <strong>electronic academic teacher card (ELN \u2013 elektroniczna legitymacja s\u0142u\u017cbowa nauczyciela akademickiego)<\/strong>. In order to apply, contact your faculty or unit.<\/p>\n<p>The card requires revalidation every year (in the case of academic teachers employed for an indefinite period) or every semester (in the case of academic teachers employed on a fixed-term basis).<\/p>\n<p><span style=\"font-weight: 400;\">The academic teacher card can be used as a:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Warsaw public transport card,<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">BUW library card,<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">access card to the facilities of the UW Sports and Recreation Centre.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The academic teacher card entitles you to a 33% discount when travelling by:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">public rail transport on passenger trains, based on single or monthly personal tickets;\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">public bus transport, based on monthly personal tickets.<\/span><\/li>\n<\/ul>\n<p><strong>Important! <\/strong><span style=\"font-weight: 400;\">This discount does not apply to public transport within Warsaw.<\/span><\/p>\n<hr \/>\n<p><strong>OTHER EMPLOYEES<\/strong><\/p>\n<p>Employees who are not academic teachers may apply for an <strong>electronic employee card (ELP \u2013 elektroniczna legitymacja pracownicza)<\/strong>. <span style=\"font-weight: 400;\">In order to apply, contact the unit where you are employed.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The employee card can be used as a:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Warsaw public transport card,<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">BUW library card,<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">entry card to the University of Warsaw Botanical Garden,<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">access card to the facilities of the UW Sports and Recreation Centre,<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">payment method for parking spaces.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h3>University email<\/h3>\n<p><span style=\"font-weight: 400;\">You can create your own UW email account to contact students and other employees.<\/span><\/p>\n<p><a href=\"https:\/\/it.uw.edu.pl\/en\/uslugi\/UslugiMojaPocztaGmailPracownik\/\"><span style=\"font-weight: 400;\">Here<\/span><\/a><span style=\"font-weight: 400;\"> you can find step-by-step instructions on how to make an account.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3>USOS<\/h3>\n<p><strong><a href=\"https:\/\/usosweb.uw.edu.pl\/kontroler.php?_action=actionx%3Anews%2Fdefault%28%29&amp;lang=en\">USOSweb (University Study-Oriented System)<\/a><\/strong><span style=\"font-weight: 400;\"> is a university study service system used at the University of Warsaw. Every student and employee has an account.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Teaching staff may use the USOSweb system to:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">upload the course curriculum,<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">see a list of students participating in their courses,<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">communicate with students via USOSmail,<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">enter students&#8217; final grades at the end of the semester.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h3>SAP<\/h3>\n<p><span style=\"font-weight: 400;\">The <\/span><a href=\"https:\/\/portal.sap.uw.edu.pl\/\"><span style=\"font-weight: 400;\">SAP system<\/span><\/a><span style=\"font-weight: 400;\"> is a Public Administration System<\/span> <span style=\"font-weight: 400;\">which enables employees to:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">see the amount of money earned and the contributions paid by the University (taxes, social security, insurance contributions, etc.),<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">receive the PIT-11 tax declaration,<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">check how many leave days they have used and how many they have left.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The SAP system has many other functions that are used by specific units and offices of the university, such as the Bursar\u2019s Office or the Human Resources Office.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3>SAP Fiori<\/h3>\n<p><a href=\"https:\/\/fiori.sap.uw.edu.pl\/sap\/bc\/ui5_ui5\/ui2\/ushell\/shells\/abap\/FioriLaunchpad.html\"><span style=\"font-weight: 400;\">SAP Fiori<\/span><\/a><span style=\"font-weight: 400;\"> is an electronic request system for:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">occasional remote work (24 days for each calendar year),<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">holiday leave,<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u201con-demand\u201d holiday leave,<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">special leave,<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">exemptions \u2013 care of a child under 14 years of age (for days or hours).<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Log in using the same credentials as when logging in to the SAP system.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To see your login information or change your password, visit <\/span><a href=\"https:\/\/mojekonto.uw.edu.pl\"><span style=\"font-weight: 400;\">mojekonto.uw.edu.pl<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you want to enter from a computer outside the university network, use the <\/span><a href=\"https:\/\/gp.vpn.uw.edu.pl\/global-protect\/login.esp\"><span style=\"font-weight: 400;\">GlobalProtect VPN<\/span><\/a><span style=\"font-weight: 400;\"> (more information below).<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3>VPN and multi-factor authentication<\/h3>\n<p><b>GlobalProtect<\/b><\/p>\n<p><span style=\"font-weight: 400;\">The <\/span><a href=\"https:\/\/gp.vpn.uw.edu.pl\/global-protect\/getsoftwarepage.esp\"><span style=\"font-weight: 400;\">GlobalProtect VPN<\/span><\/a><span style=\"font-weight: 400;\"> allows you to access university systems remotely and securely. <\/span><\/p>\n<p><a href=\"https:\/\/it.uw.edu.pl\/en\/uslugi\/UslugiInternetVPN\/\"><span style=\"font-weight: 400;\">What is a VPN?<\/span><\/a><\/p>\n<hr \/>\n<p><b>Multi-factor authentication<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Multi-factor authentication (tokens) is used to increase the security of the University of Warsaw services, such as the Kampus platform or the GlobalProtect VPN.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">There are three types of tokens you can use as an employee:<\/span><\/p>\n<ul>\n<li><span style=\"font-size: inherit;\">physical tokens (YubiKey),<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">application tokens (Google Authenticator, Microsoft Authenticator),<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">email tokens.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">In order to obtain a <strong>physical token<\/strong>, submit a request via <\/span><a href=\"https:\/\/generator.ds.uw.edu.pl\/\"><span style=\"font-weight: 400;\">DocSense<\/span><\/a><span style=\"font-weight: 400;\"> (OTHER FORMS -&gt; Request for VPN service access with 2FA). In the APPROVAL tab, add the head of your unit.<\/span><\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-full wp-image-17048\" src=\"https:\/\/welcome.uw.edu.pl\/content\/uploads\/2026\/03\/FIDO2_USB_token-1.png\" alt=\"\" width=\"1275\" height=\"708\" \/><\/p>\n<h6 style=\"text-align: right;\"><a href=\"https:\/\/commons.wikimedia.org\/wiki\/File:FIDO2_USB_token.png\" target=\"_blank\" rel=\"noopener\" rel=\"lightbox[10121]\"><span style=\"font-weight: 400;\">Image source<\/span><\/a><\/h6>\n<p><span style=\"font-weight: 400;\"><strong>Application tokens<\/strong> (TOTP \u2013 time-based one-time password) can be added on <\/span><a href=\"https:\/\/mojekonto.uw.edu.pl\"><span style=\"font-weight: 400;\">mojekonto.uw.edu.pl<\/span><\/a><span style=\"font-weight: 400;\">. You can add an application token using apps such as Google Authenticator or Microsoft Authenticator.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you do not have a physical token or an application token, when logging in to services requiring multi-factor authentication, a one-time <strong>email token<\/strong> will automatically be sent to your email address. <\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Employee cards ACADEMIC TEACHERS Academic teachers may apply for an electronic academic teacher card (ELN \u2013 elektroniczna legitymacja s\u0142u\u017cbowa nauczyciela akademickiego). In order to apply, contact your faculty or unit. The card requires revalidation every year (in the case of academic teachers employed for an indefinite period) or every semester (in the case of academic<\/p>\n","protected":false},"author":20,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-10121","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/welcome.uw.edu.pl\/wp\/index.php?rest_route=\/wp\/v2\/pages\/10121","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/welcome.uw.edu.pl\/wp\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/welcome.uw.edu.pl\/wp\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/welcome.uw.edu.pl\/wp\/index.php?rest_route=\/wp\/v2\/users\/20"}],"replies":[{"embeddable":true,"href":"https:\/\/welcome.uw.edu.pl\/wp\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=10121"}],"version-history":[{"count":23,"href":"https:\/\/welcome.uw.edu.pl\/wp\/index.php?rest_route=\/wp\/v2\/pages\/10121\/revisions"}],"predecessor-version":[{"id":17056,"href":"https:\/\/welcome.uw.edu.pl\/wp\/index.php?rest_route=\/wp\/v2\/pages\/10121\/revisions\/17056"}],"wp:attachment":[{"href":"https:\/\/welcome.uw.edu.pl\/wp\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=10121"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}